What is Mandatory Occurrence Reporting?

At Work Wallet, effective safety management is the cornerstone of building trust and protecting lives. The Building Safety Act 2022 introduced a new system of mandatory occurrence reporting designed to enhance the safety of higher-risk buildings (HRBs) in England. Under the Building (Higher-Risk Buildings Procedures) (England) Regulations 2023, safety occurrences that could pose serious risks to people must now be reported to the Building Safety Regulator (BSR) during the construction phase.

Understanding Mandatory Occurrence Reporting

Mandatory occurrence reporting requires principal duty holders, such as principal contractors and designers, to establish robust systems for reporting safety occurrences. These systems must empower reporting persons, including contractors, designers, and site visitors, to promptly communicate incidents. The responsibility then falls to principal duty holders to maintain the reporting process and ensure that the BSR is informed of any safety occurrence. At Work Wallet, we offer digital tools that simplify this process, ensuring everyone on-site is connected, and incidents are captured accurately and efficiently.

What Qualifies as a Safety Occurrence?

Safety occurrences involve any incidents or design flaws that could compromise the structural integrity or fire safety of an HRB, potentially leading to injuries or fatalities. These could include defects in the design or construction process that would pose significant risks if the building were in use. Principal duty holders are also required to perform regular inspections to identify and address potential issues. With Work Wallet’s incident reporting solutions, capturing and escalating these occurrences is streamlined, making compliance easier and more effective.

Reporting to the Building Safety Regulator

When a safety occurrence is identified, principal duty holders must notify the BSR immediately and follow up with a detailed written report within 10 days. This report must include key details such as the date and time of the occurrence, site location, contact information for the principal duty holder, and a full description of the incident, including risks and remedial measures. Work Wallet’s platform simplifies this process with built-in templates, automated notifications, and easy access to digital records, ensuring no detail is overlooked.

Working Within the Wider Safety Regime

The mandatory occurrence reporting system integrates seamlessly with other elements of the new building safety framework. It is closely linked to Gateways 2 and 3, which require a reporting plan for approval applications.

Similarly, changes under the change control regime must reflect their impact on reporting systems, and all reports should be included in the golden thread to maintain a comprehensive safety record. Work Wallet’s digital safety hub centralises this information, simplifying managing compliance across multiple safety requirements.

How Work Wallet Supports Compliance

Navigating these regulations can be challenging, but Work Wallet’s digital tools are designed to ease the burden. Our platform connects your team, enabling instant reporting, real-time updates, and seamless recordkeeping. With our mandatory occurrence reporting features, you can ensure that safety incidents are recorded accurately, shared promptly, and documented in line with the latest legal requirements.

Mandatory Occurrence Reporting

At Work Wallet, we’re here to help you stay compliant while building safer environments for everyone. Contact us today to learn more about how our solutions can support your mandatory occurrence reporting needs.

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