5 Reasons Why You Need a Digital Permit to Work System

Workplace safety is vital to any organisation's success. 98% of companies agree that a robust health and safety strategy is a key priority. Yet, turning safety goals into everyday practice can often be a challenge. Implementing a digital permit-to-work system is one simple and effective way to improve safety and reduce risks. This streamlined solution ensures that high-risk tasks are carefully managed, authorised, and documented. Here are five key reasons why your business needs digital Permit-to-Work software like Work Wallet:

1) Improve Health and Safety Planning with Permit-to-Work Software

Keeping workers safe, internal staff or external contractors requires precise planning. A Permit to Work system ensures key safety measures and precautions are established before work begins, particularly for high-risk activities like:

• Hot works
• Electrical work
• Working at height
• Confined space entry

Work Wallet's digital Permit-to-work system enables managers and supervisors to seamlessly integrate safety into the planning stage. Pre-permit checks, such as verifying PPE, site conditions, and risk assessments, ensure that every task begins with full safety compliance. This proactive approach minimises the risk of injuries or accidents.

2) Clearly Define High-Risk Activities

A digital Permit-to-work system goes beyond basic risk assessments. It provides critical clarity by defining:

• What specific tasks are being carried out
• Who is authorised to perform them
• When tasks should begin and end

With Work Wallet, managers can assign high-risk activities to qualified, experienced team members and ensure compliance with relevant certifications. For example, tasks like electrical work can be scheduled earlier in the day to prevent hazards during unattended hours. This level of control helps reduce risks and strengthens safety protocols.

3) Standardise and Formalise Safety Procedures

While professionals aim to work safely, relying on informal processes increases the risk of human error. A digital Permit-to-work system like Work Wallet creates clear, standardised procedures that workers must acknowledge and follow.

Examples include:

• Mandatory fire safety clothing for hot works
• Conditional rules, such as halting work at height in extreme weather
• Emergency response plans, including key contacts and procedures

By formalising these processes digitally, businesses ensure that every worker understands their responsibilities and adheres to safety protocols without exception.

4) Enable Real-Time Monitoring and Auditing

A digital Permit-to-work system doesn't just focus on upfront planning—it also enhances oversight during and after the task. Supervisors can:

• Monitor work progress in real-time
• Confirm that tasks are completed in compliance with safety protocols
• Identify and document any safety breaches immediately

Work Wallet's digital platform provides an accessible, detailed audit trail, simplifying tracking performance, compliance, and deviations. This traceable data allows for quick issue resolution, preventing minor concerns from escalating into more significant problems.

5) Maintain a Traceable, Trusted Record

Digital Permit to Work systems deliver a clear, documented record of work:

• What tasks were carried out
• Who completed them
• When and under what conditions they took place

With Work Wallet, all records are securely stored in the cloud, ensuring they can be accessed instantly by authorised personnel. This traceability is invaluable for auditing, incident investigations, or answering compliance queries.

Integrating digital permits into broader health and safety systems, such as Work Wallet's suite of tools, reduces paperwork, improves efficiency, and enhances management teams' oversight.

Make Workplace Safety Smarter with Work Wallet

Digital permit-to-work software is essential for managing risk, improving safety planning, and creating a safer working environment. Work Wallet's platform offers seamless, integrated solutions for managing permits, safety checks, and audits in one place.

Discover how Work Wallet can streamline your health and safety processes. Book a demo today with Work Wallet to see the benefits of our digital Permit-to-Work system.

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